POST 34/12 :
SENIOR SECRETARY GRADE II
REF NO: SG 03/22/04
SALARY : R176 310 per annum (Level 05)
CENTRE : Military Psychological Institute, Pretoria
REQUIREMENTS :
Grade 12. Secretarial/ Admin practices experience will be an advantage.
Special requirements (skills needed): Knowledge and experience in executing
secretarial duties. Computer literate. Knowledge of Word, Excel and Power
Point. Language proficiency in English (written & verbal). Analytical and
innovative thinking ability as well as problem solving skills and interpersonal
skills. Organizing and typing skills. High level of reliability. Ability to act with tact
and discretion. Ability to work under pressure. Knowledge of documentation
management. Good office administration and interpersonal skills, good filing
and organisational skills. Ability to do research and analyse documents and
situations. A typing test will be required of all listed candidates interviewed.
DUTIES :
Provide a secretarial support service. Type routine notes, letters and reports.
Receive telephone calls and refer to the correct role players. Finalise telephone
queries. Operate office equipment and ensure that they are in a good working
order. Record engagements of the Officer Commanding and assist in the
management of his/her diary. Register incoming and outgoing
correspondence. Manage the safekeeping of documents. Draft routine
documents as requested. Arrange travel and accommodation and processing
subsequent travel claims and currency reconciliation. Handle procurement of
stationary, refreshments etc. Set up meetings, including arrangement of
meeting rooms, equipment and catering, notifying attendees and circulate
material. Collect agenda items. Compile agendas and minutes.
ENQUIRIES :
Staff Sergeant F.M. Skosana Tel No: (012) 319 3179
APPLICATIONS :
Department of Defence, South African Military Health Service, Military
Psychological Institute, Private Bag X02, Gezina, Pretoria, 0031 or maybe
hand delivered to Military Psychological Institute, 185 Rose Street, Riviera,
Pretoria